Vendor checks are done through a combined effort of the Purchasing Department and Treasurer's Office:
The process begins in the Purchasing Department when the Using Department submits a purchase requisition
From there a Purchase Order is made and a voucher is sent to the vendor for signature and returned by the vendor to the Using Department.
A copy of the Purchase Order is also sent to the Using Department
When the services/materials are received by the department the Using Department will send a receiving report to Purchasing
When Accounts Payable is in receipt of a signed voucher from the vendor, an invoice and a department receiver, payment will be entered for a check to be issued
The Treasurer's office will print the checks once a month and mail them to the vendor. Payment is made after the Bill List is approved by the County Commissioners at the second Regular County Commissioner Meeting of the month
There is a cut off date of the first of the month for all steps to be received. If not received at that time then payment will be made the next month.
For More Information
For more information you may contact the Purchasing Department at 856-853-3420 or the Treasurer's Office at 856-853-3353.