Bid / Request for Proposal Information

Upon receipt of a requisition to purchase, the Purchasing Department will seek a source of supply and enter into transactions for the purchase of the commodity or service in accordance with the provisions of the NJ Statutes Annotated 4OA:ll.

$2,625 to $17,500

Prices for purchases up to $2,625.00 can be either written or oral, at the discretion of the Purchasing Director. Purchases estimated to cost between $2,625.00 and $17,500.00 will be made by written request for quotation (RFQ). Every effort will be made to obtain a minimum of three quotations for each item or group of items required.

Written RFQs

Written requests for quotations (RFQ) will be mailed to all prospective bidders, as feasible, and such RFQ's shall be opened at a predetermined time and date. Emergency purchases are exempted with prior approval of the Purchasing Director. RFQ's documented completely, shall be maintained with the Purchase Order.

Purchases Exceeding $17,500

The Purchasing Department shall request sealed bids on purchases exceeding $17,500.00. Advertisements shall be published at least one time in a newspaper distributed in the County. The Purchasing Department shall solicit bids from responsible prospective suppliers

Available for Public Inspection

A tabulation of all bids received shall be available for public inspection in the main offices of the Purchasing Department during regular business hours. The Purchasing Director, with advice of assigned County Counsel, shall have the right to reject all bids and request the entire transaction be re-bid.

Vendors can view the current Bid Opportunities or Professional Services Contract Opportunities on our Bid Opportunities page; you are encouraged to look at all bids or RFP's as they are updated on a daily basis.

  1. Specifications
  2. Bid Invitation
  3. Bid Bond / Deposits
  4. Disposition of Bids
  5. Award of Bids
  6. Waiver of Irregularities

Responsibility for Specifications

The preparation of specifications is the joint responsibility of the Purchasing Department and the Using Department. Specifications shall permit competition. In general, specifications should define the level of performance required rather than specific brand name.

For the benefit of vendors and the department, specifications must be clear and concise. The Purchasing Department reserves the right to alter or revise specifications to allow open competition.

Requesting Bid Specifications

Any vendor interested in receiving Bid Specifications and/or a Request for Proposals (RFP), should email Kimberly Larter, email Andrea Lombardi, or call (856) 853-3420.

Please provide your company information, including:

  • Location of the business
  • Designated contact person
  • Commodities and/or services provided
  • Name and address of representative
  • Phone number, fax number, and email if available
  • Please be specific when asking for this information as the Bid numbers and RFP numbers are listed in sequence