Approval of the minutes from the freeholder meeting of August 18, 2010
Changes to the agenda
P-1 Proclamation recognizing Logan Township Fire Company and Paulsboro Fire Company for meritorious service to the community (will be presented at the meeting).
Public portion on agenda items only (time limit of five [5] minutes per person, per public portion)
DEPARTMENT OF ADMINISTRATION DIRECTOR SWEENEY
DEPUTY DIRECTOR DAMMINGER
A-1 Resolution further establishing a fee schedule to be charged for duplication of records in response to Open Public Records requests for the period July 1, 2010 through June 30, 2011, and amending the Gloucester County Open Public Records Act request form. This resolution memorializes fees paid by the public for copies of records requested through the Open Public Records Act. These fees reflect the actual costs to the county.
Pages 1 through 50 Free of charge
All pages over 50 $0.01 (one cent) per page
**the above two are for letter & legal size copies**
Over-sized copies $0.40 (forty cents) per page
Cassette tapes $0.70 (seventy cents) each
Compact Discs (CD’s) $0.35 (thirty-five cents) each
A-2 Resolution providing for the insertion of $103,000.00 from the New Jersey State Office of Homeland Security and Preparedness into the Gloucester County budget pursuant to N.J.S.A. 40A:4-87. This project is a multi-jurisdictional data sharing project whereby law enforcement data is extracted from local and county Records Management and Computer Aided Dispatch systems across the state. Ultimately, the New Jersey Data Exchange will facilitate data sharing across state borders and with Federal agencies by allowing New Jersey to participate in the National Data Exchange hosted by the FBI/CJIS Division.
A-3 Resolution awarding a contract for electric generation supply service for the County of Gloucester to Hess Corporation, One Hess Plaza, Woodbridge, New Jersey 07092, for a minimum contract amount of zero and a maximum contract amount of $700,000.00 pursuant to the South Jersey Power Cooperative System bid process, which contract shall be effective as of Gloucester County’s September 2010 meter reading date and conclude with the September 2011 meter reading. A resolution for a contract with Hess Corporation to supply electricity to the County of Gloucester is scheduled for the September 1, 2010 Freeholder agenda. This resolution is per the specifications in the executive summary of bids provided to the South Jersey Power Co-Operative (SJPC) to supply electricity to, Family Court Building, Woodbury, Old Court house/County Building, Woodbury, 911 Communications, Clayton, Government Services Clayton, Budd Blvd Building, West Deptford, Pitman Golf Course, Pitman, Atkinson Park, Hurffville, Health Services, Sewell, 5 Points Probation, Deptford, and VA Clinic, Sewell. This contract is starting the September 2010 meter reading date and ending with the September 2011 meter reading date with a minimum contract amount of Zero and a maximum contract amount of $700,000.00.
A-4 Resolution authorizing the award of a contract to McMullen Roofing for supplying all labor and materials for the installation of a new roof at the Gloucester County Clayton Truck Garage for a minimum contract amount of zero and a maximum contract amount of $155,876.00. A resolution to award a contract with McMullen Roofing is scheduled for the September 1, 2010 Freeholder Agenda. This contract is for supplying of all labor and materials for the installation of a new roof at the Gloucester County Clayton Truck Garage, per specifications in PD 010-045. This contract is for a minimum dollar amount of zero and a maximum amount of $155,876.00.
A-5 Resolution approving and authorizing the execution of change order #1 to an existing contract with Fred Schiavone Construction in the amount of $6,450.00 resulting in a new contract amount of $38,950.00. A resolution to award change order #1 for Fred Schiavone Construction for the September 1, 2010 Freeholder Agenda. This contract is for supplying of additional labor and materials for the removal and reinstallation of 90’ of piping, for the labor and material to remove and replace 85 tons of previously approved stone that was rejected by the County Health Inspector. Change order is for the amount of $6,450.00 resulting in a new total contract amount of $38,950.00.
A-6 Resolution of the Board of Chosen Freeholders of the County of Gloucester, New Jersey providing the County’s consent to (I) the issuance by the Gloucester County Improvement Authority of its “revenue bond (South Jersey Technology Park at Rowan University, Inc. Project) Series 2010” in an aggregate principal amount not to exceed $6,120,000.00 and (II) certain other matters related thereto and pursuant to N.J.S.A. 40:37A-56 and pursuant to Section 147(F) of the Internal Revenue Code of 1986, as amended, all in connection with the permanent financing by the Authority, through the refinancing of two loans advanced to South Jersey Technology Park at Rowan University, Inc. by Rowan University, of the costs of construction of a technology research office building, located in the Township of Mantua, in the County of Gloucester. The Gloucester County Improvement Authority ("Authority") has been duly created by resolution of the Board of Chosen Freeholders ("Board") of the County of Gloucester, New Jersey ("County") as a public body corporate and politic of the State of New Jersey ("State") pursuant to and in accordance with the County Improvement Authorities Law, constituting Chapter 183 of the Pamphlet Laws of 1960 of the State, and the acts amendatory thereof and supplemental thereto (N.J.S.A. 40:37A-44 et seq.) ("Act"). The Authority is authorized, pursuant to the Act (N.J.S.A. 40:37A-54(l)), to finance the planning, design, acquisition, construction, improvement, renovation, installation, maintenance and operation of facilities or any other type of real or personal property within the County for a corporation organized as a non-profit corporation under the laws of the State, except those facilities or any other type of real or personal property which can be financed pursuant to the provisions of N.J.S.A. 26:2I-1 et seq. ("New Jersey Health Care Facilities Financing Authority Law") South Jersey Technology Park at Rowan University, Inc., a New Jersey non-profit corporation ("Borrower") created as an auxiliary organization of Rowan University, a New Jersey State University ("Rowan University"), pursuant to N.J.S.A. 18A:64-26 et seq., has requested the Authority provide financial assistance for the purpose of undertaking the permanent financing of (A) the costs of construction of an approximately 45,000 square foot technology research office building ("Project Facility") located on an approximately 6.68 acre tract of land at the junction of Routes 322 and 55 (designated as Lot 9, Block 261 in the Township of Mantua, Gloucester County, New Jersey) ("Project Site") ground leased to the Borrower by Rowan University, through the refinancing of one or more loans advanced to the Borrower by Rowan University; and (B) a portion of the costs of issuance incurred in connection with the sale of the Bond (as hereinafter defined) to the Purchaser (as hereinafter defined) (collectively, the "Project"). The estimated cost of the Project is $6,120,000. The Borrower is an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended ("Code"), and is exempt from Federal income tax under Section 501(a) of the Code and is not a "private foundation" as defined in Section 509(a) of the Code. The Authority will, pursuant to the Act, provide for the financing of the costs of the Project by the issuance by the Authority of its Revenue Bond (South Jersey Technology Park at Rowan University, Inc. Project) Series 2010 ("Bond") and the lending of the proceeds thereof to the Borrower pursuant to the terms and conditions set forth in a Bond Agreement ("Bond Agreement") by and among the Authority, TD Bank, National Association, as purchaser, paying agent and escrow agent ("Purchaser"), and the Borrower. Pursuant to the terms of the Bond Agreement, the Borrower, as obligor, is required to make payments under the Note (as defined in the Bond Agreement), which is assigned by the Authority to the Purchaser pursuant to the Bond Agreement, to the Purchaser on each Principal Payment Date and/or Interest Payment Date (as each such term is defined in the Bond Agreement) in an amount equal to the debt service on the Bond. The obligations of the Borrower pursuant to the Bond Agreement and the other Loan Documents (as defined in the Bond Agreement) are secured by the Collateral (as defined in the Bond Agreement), which includes (A) the Bond Agreement Collateral (including moneys held in the Project Fund established pursuant to the provisions of the Bond Agreement) held pursuant to the provisions of the Bond Agreement upon the occurrence of an Event of Default under the Bond Agreement, and (B) the Mortgage Collateral (including (i) a first priority perfected leasehold lien on and security interest in the Project Site and in all of the personal property assets described in the Mortgage and Security Agreement (as defined in the Bond Agreement) for same, and (ii) a first priority perfected assignment of all leases and rents and subleases entered into by the Borrower in connection with the Project pursuant to the terms of the Assignment of Leases and Rents and Subleases (as defined in the Bond Agreement). The Authority is serving as a conduit financing entity facilitating the issuance of this tax exempt qualified 501(c)(3) Bond for the Borrower. The Bond will be privately placed with the Purchaser. It is contemplated that the Bond Agreement will provide for principal amortization in the years 2010 through 2035 and will be structured to provide approximately level annual debt service. The Local Finance Board has determined that the financing cannot be accomplished pursuant to the provisions of the New Jersey Health Care Facilities Financing Authority Law and, therefore, approved the financing by the Authority of the Project costs through the issuance of the Bond.
A-7 Resolution appointing Anthony W. Wilcox as the Gloucester County Fair Housing Officer. The County of Gloucester is requesting a Resolution appointing Anthony W. Wilcox as the Gloucester County Fair Housing Officer. As Fair Housing Officer, Mr. Wilcox shall provide fair housing advisory services and assistance and referral advice to persons requesting such assistance from the County of Gloucester. The County will continue to support education of the public with regard to fair housing and to assist the public with connection to agencies that help with fair housing problems.
A-8 Resignation of Maria Winstead from the Commission for Women.
A-9 Resignation of Jeanette Griffin from the Human Relations Commission.
A-10 Resolution authorizing the execution a shared services agreement and a lease related to the Emergency Medical Services regionalization for the Borough of Wenonah. Wenonah has opted to join in the County’s EMS regionalization program. This resolution authorizes the execution with Wenonah of a Shared Services Agreement and Lease of Vehicles/Equipment similar to those entered into by and between the County and the other municipalities which are part of the program.
DEPARTMENT OF PUBLIC WORKS DEPUTY DIRECTOR DAMMINGER
FREEHOLDER DiMARCO
B-1 Resolution authorizing the Gloucester County Board of Chosen Freeholders, Freeholder Director, or his designee, and other authorized County representatives, to execute a revised agreement of sale, related to the purchase of Block 12401, Lot 21.01 in the Township of Monroe (estate of Thelma Fera), previously identified as Block 12401, Lot 21 in resolution authorized on June 24, 2009. On June 24, 2009 the Board of Chosen Freeholder authorized a resolution to purchase Block 12401, Part of Lot 21, Monroe Twp. (Estate of Thelma Fera) with Open Space Preservation Trust Funds. Since that action occurred a subdivision was completed on the property, which changed the lot number to Lot 21.01. As such this resolution confirms the new lot number of the property. All other conditions regarding the acquisition of the property for open space purposes are unchanged from the resolution previously authorized on June 24, 2009. Settlement on this property is scheduled for September 9, 2010.
B-2 Resolution authorizing extension of a contract with Rocco’s Collision Center for a one-year period beginning September 1, 2010 and concluding August 31, 2011 for vehicle collision repairs as per PD #08-044 on an as-needed basis, for a maximum amount of $30,000.00. To extend the contract for Rocco’s Collision Center, located at 412 Delsea Drive, Sewell, NJ for vehicle collision repairs to cars and light trucks for the County of Gloucester for a period of one year, September 1, 2010 through August 31, 2011, for a minimum amount of zero and a maximum amount of $30,000.00. This will be an open-ended contract.
B-3 Resolution authorizing extension of a contract with South Jersey Truck Repairs for a one year period beginning September 1, 2010 and concluding August 31, 2011 for vehicle collision repairs as per PD #08-044 on an as-needed basis, for a maximum amount of $30,000.00. To extend the contract for South Jersey Truck Repairs located at 500 Cenco Blvd., Clayton, NJ 08312 for vehicle collision repairs to trucks one (1) ton or greater for the County of Gloucester for a period of one year, September 1, 2010 through August 31, 2011, for a minimum amount of zero and a maximum amount of $30,000.00. This will be an open-ended contract.
B-4 Resolution authorizing a contract with R.E. Pierson Construction Co., Inc. for the construction of the proposed improvements to Intersection Route US 322 (CR 536) and Tomlin Station Road (CR 607), Gloucester County, in the amount of $1,139,889.00 as per Engineering Project #07-07. The Resolution will authorize a construction Contract with R.E. Pierson Construction Company, Inc. (Address), for Construction of the Engineering Project #07-08 “Proposed Improvements to Intersection Route US 322 (CR 536) and Tomlin Station Road (CR 607), Gloucester County” in the amount of $1,139,889.00. This Project consists of the reconstruction and signalization of the intersection of Route US 322 (CR 536) with Tomlin Station Road (CR 607) located in Harrison Township, Gloucester County, New Jersey. All four approaches will be widened to accommodate left-turn lanes. The eastbound approach will be widened to include a right-turn lane as well. The length of improvements along Route 322 is 1,155± linear feet. Along Tomlin Station Road, the length of improvements is 2,225± linear feet. To the east of the easterly Project pavement limit, the removal and replacement of 375 linear feet of guide rail and end treatments are included. Grading improvements will remove a severe dip condition at the intersection and profile improvements. Drainage improvements are also included to offset the increase in impervious cover resulting from the widening as well as to capture runoff at the new gutter lines. Within the project limits, three aerial utilities exist (electric, telephone and cable) along both roadways mounted to utility poles. Several utility poles will be impacted by the roadway widening which will require aerial lines to be relocated. In addition, two underground utilities (gas and water) reside within the project limits. Both the gas and water companies are proposing to construct significant improvements under this project. All aerial and underground utility work will be performed by the respective utility companies. During part of the construction, Tomlin Station Road will be closed and detoured between Tuscan Lane and Route 322, with traffic detoured onto Kings Highway (CR 551) and Route 322. This project shall be completed within 150calendar days after notice to proceed date.
B-5 Resolution of consent to a resolution of the Township of West Deptford designating bus stops within the Township of West Deptford, County of Gloucester, as to County Engineering #TA-07-18. The Resolution will concur with the May 6, 2010 Township of West Deptford’s Resolution establishing bus stop locations required by NJ Transit. NJ Transit requires County concurrence since one of the stops is located on Grove Road (CR 643) which is a County Roadway.
DEPARTMENT OF HEALTH & PUBLIC FREEHOLDER DuBOIS
SAFETY FREEHOLDER CHILA
C-1 Resolution authorizing the Freeholder Director to execute any and all documents necessary to submit a renewal application for the Right to Know Grant through the New Jersey Department of Health and Senior Services for an amount not to exceed $10,798.00 for the period beginning July 1, 2010 and concluding June 30, 2011. This is a request to submit an application to renew the Right to Know Grant. This grant provides a database to advise workers and the community of hazardous materials used in the workplace and monitors collection and awareness of this data. The funding in an amount of $10,798.00 is for the period covering 07/01/10 to 06/30/11. These monies support the management of the program.
C-2 Resolution authorizing the acceptance from the New Jersey Office of Homeland Security and Preparedness for the funding of the SFY 10 State Aid Annual Appropriation Supplemental Award grant – New Jersey Data Exchange Project (NJ-DEx), for the term of December 10, 2010 through June 30, 2011, in the total amount of $103,000.00. Acceptance of funds from the SFY10 Homeland Security Grant Program. Gloucester County has been awarded $103,000.00. This grant will allow New Jersey to support the National Date Exchange Project (NJ-DEx) which is multi-jurisdictional data sharing project where by law enforcement data is extracted from local and county Records Management Systems (RMS) and Computer Aided Dispatch (CAD) Systems Across the state. Ultimately, this will allow data sharing across state border and with federal agencies
C-3 Resolution authorizing the purchase of a maintenance contract from Johnston Communications on the Sentinel for Avaya 9-1-1 telephone equipment through State contract number A69907, for a minimum contract amount of zero and a maximum contract amount of $45,082.55 for the period June 18, 2010 through June 17, 2011. On the agenda for the September 1st Freeholder meeting a resolution will be presented for the purchase of a maintenance agreement from Johnston Communications on the Sentinel for Avaya 9-1-1 phone equipment for period June 18, 2010 through June 17, 2011. This purchase falls under State Contract #69907and shall not exceed $45,082.55.
DEPARTMENT OF LAW & VETERANS FREEHOLDER CHILA
AFFAIRS FREEHOLDER DuBOIS
DEPARTMENT OF HUMAN SERVICES FREEHOLDER WALLACE
FREEHOLDER BRIGANDI
DEPARTMENT OF PARKS & FREEHOLDER DiMARCO
GOVERNMENT SERVICES DEPUTY DIRECTOR DAMMINGER
F-1 Resolution authorizing grant application to the State of New Jersey Historic Trust for the 2010 Capital Preservation Level 1 grant to be used to implement an accessibility ramp on the river side of the Whitall House at Red Bank Battlefield for the total amount of $227,090.00. Resolution authorizing grant application to the State of NJ/NJ Historic Trust for the 2010 Capital Preservation Level 1 Grant to be used to implement an accessibility ramp on the river side of the Whitall House in the amount of $136,254. using the current capital project funds of $60,541. and past paid project of M. Westfield Architect $3,765/Premier Bldg $26,530 as the match total of total $90,836. for total amount of project $227,090. Announcement of grant awards would occur summer of 2011.
F-2 Resolution authorizing the execution of a professional services contract with Civil Solutions, Inc., to provide creation of collaboration center – tax map updates, edits and changes for the period beginning September 1, 2010 and concluding January 31, 2011 for a minimum contract amount of zero and a maximum contract amount of $17,000.00. As Gloucester County implements the first county-wide tax assessment office in the State, Civil Solutions will update tax maps by the end of the calendar year for seven (7) municipalities currently under county control.
DEPARTMENT OF EDUCATION & FREEHOLDER BRIGANDI
ECONOMIC DEVELOPMENT FREEHOLDER WALLACE
G-1 Resolution authorizing the execution of a shared services agreement for the Community Development Block Grant, Home Investment Partnership Programs with Clayton, Deptford, East Greenwich, Elk, Franklin, Glassboro, Greenwich, Harrison, Logan, Mantua, Monroe, National Park, Newfield, Paulsboro, Pitman, South Harrison, Swedesboro, Washington, Wenonah, West Deptford, Westville, Woodbury, Woodbury Heights & Woolwich for a three (3) year period beginning 2011 and terminating 2013. The Gloucester County Division of Housing and Community Development is seeking Freeholder approval of the execution of a Shared Services agreement for the community development block grant, home investment partnership programs with CLAYTON, DEPTFORD, EAST GREENWICH, ELK, FRANKLIN, GLASSBORO, GREENWICH, HARRISON, LOGAN, MANTUA, MONROE, NATIONAL PARK, NEWFIELD, PAULSBORO, PITMAN, SOUTH HARRISON, SWEDESBORO, WASHINGTON, WENONAH, WEST DEPTFORD, WESTVILLE, WOODBURY, WOODBURY HEIGHTS, & WOOLWICH for a three (3) year period beginning 2011 and terminating 2013 in order for the County to undertake activities as the lead entity under the CDBG and HOME Programs as authorized by HUD. The County of Gloucester passed a resolution authorizing the execution of an Inter-Local Agreement now known as a Shared Services Agreement for the Community Development Block Grant and Home Investment Partnership Programs on July 15, 1998 which has been extended and amended continually since that time period by the County and participating Municipalities.
G-2 Resolution authorizing an amendment to a shared services agreement between the County of Gloucester and Gloucester County Institute of Technology for the provision of services for At-Risk Youth through the Gloucester County Youth One-Stop for a period of one (1) month beginning July 1, 2010 through July 31, 2010. This Resolution is requesting that the Board of Chosen Freeholders extend the Shared Services Agreement with Gloucester County Institute of Technology for an additional one (1) month, starting July 1, 2010 and ending July 31, 2010. This entity currently provides educational, prevocational, and vocational and support services to at risk youth at the Youth One Stop. This program is funded with federal monies through the Workforce Investment Act. These monies are received from the New Jersey Department of Labor and Workforce Development. No additional monies are being awarded to this extension.
G-3 Resolution authorizing execution of documents regarding a contract between the County of Gloucester and the New Jersey Department of Labor and Workforce Development, reflecting funds for Program Year 2010, in the form of Workforce Investment Act Funds, Work First NJ Funds and Workforce NJ Funds beginning July 1, 2010 through June 30, 2011 in the total amount of $3,297,050.00. The New Jersey Department of Labor and Workforce Development has forwarded the Workforce Investment Act allocation, the Work First NJ allocation and the Work Force NJ allocation for Program Year 2010 (7/1/10 thru 6/30/11) to the Gloucester County Workforce Investment Board. The breakdown of this funding is as follows:
The FederalWorkforce Investment Act funds include:
WIA Adult $394,365 WIA Youth $ 451,732
WIA Dislocated Workers $ 671,347
The StateWorkforce New Jersey funds include:
Workplace Literacy (Workforce Learning Link) $44,582 WIA Title II (to be used for Learning Link) $58,500
The State Work First NJ funds include:
Work First NJ
(TANF, FS, GA, CAVP, Case Mgt., Work Verification.) $1,676,524
CONTRACT TOTAL: $3,297,050.00
The total funding for our County in PY 2010 is $3,297,050.00. These monies will allow the County to serve eligible County residents in the arena of employment and training.
As additional monies are received, this contract will be modified. This contract formally accepts these monies into the County.
Old business
New business
Public portion (time limit of five [5] minutes per person, per public portion)
The resolutions listed in this proposed tentative agenda for the next regular meeting of the Gloucester County Board of Freeholders constitutes the agenda to the extent known pursuant to N.J.S.A. 10:4-8(d). Please be specifically advised that this agenda is tentative and items may be deleted from or added to this agenda prior to the meeting.
Any inquires concerning the agenda for the next regular meeting should be directed to the Clerk of the Board of Freeholders at 856-853-3271.
